A Weekly Office Cleaning Checklist You Can Hand to a Vendor
A written checklist does two things. First, it gives an incoming cleaning contractor a specific set of expectations rather than a vague brief like "keep the office clean." Second, it gives you a reference document for evaluating whether the work was done. For offices on the Lake Minnetonka corridor, the checklist below accounts for lakeshore-specific conditions like salt season and humidity.
Nightly (Each Cleaning Visit)
- Entry mat vacuumed or shaken; November–March, dry-mop entry area before wet mopping
- Entry glass wiped, both sides if exterior access permits
- Lobby or reception area floor swept/vacuumed and mopped
- Reception desk surface wiped
- All workstation surfaces wiped (personal items not moved)
- Phones wiped if handsets present
- All hard floors swept and mopped with method appropriate to floor type
- Carpet vacuumed in open areas and under desks where accessible
- Conference room table and chairs wiped; chairs reset to standard arrangement
- Whiteboard erased if marked
- Breakroom counter and sink wiped and sanitized
- Breakroom appliance exteriors wiped (microwave, coffee station, refrigerator front)
- Breakroom table and chairs wiped
- All restrooms: toilet, sink, mirror, partitions, and floor fully cleaned and sanitized
- Soap and paper product levels checked; note if restocking needed
- All trash and recycling emptied; liners replaced
- Lights turned off and alarm set per procedure before exit
Weekly (One Visit Per Week)
- Interior window surfaces wiped (conference room and reception priority)
- Baseboards dusted
- Horizontal surfaces dusted: shelves, window ledges, light fixtures within reach
- Breakroom refrigerator exterior and handle wiped with disinfectant
- Under-desk areas vacuumed (chairs moved as needed)
- Entry mat laundered if included in scope, or condition noted
Monthly
- Refrigerator interior cleaned (requires advance staff notice per scope protocol)
- Light switch plates and outlet covers wiped
- Door handles, push plates, and door frames wiped throughout
- Ceiling vents and return air grilles dusted
- Stairwell walls spot-wiped if applicable
Quarterly or As Needed
- Carpet extraction in high-traffic lanes
- Hard-floor interim scrubbing and burnishing
- Full strip-and-refinish if floor condition warrants
- Exterior window washing (separate contractor typically required)
How to Use This List With a Vendor
Give this list to a prospective cleaning contractor at the walkthrough and ask them to mark which items are included in the base quote, which are available as add-ons, and which they do not offer. Any contractor who is uncomfortable marking up a detailed checklist is telling you something about how they handle scope clarity generally. A well-run cleaning company will annotate the list, discuss any items they would approach differently for your specific floor types, and incorporate it into the written scope.
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